When planning any large event, one of your main priorities should be to focus on catering. The quality and service of your food can play an important role in the overall outcome of your event. In fact, there is a lot that goes into catering at your event. Find the right caterer, choose menu options that everyone can enjoy, plan out the logistics for excellent service, and much more. Here are some of the dos and don’ts you should keep in mind when planning your significant catered event.
Event Catering Do’s:
Provide Enough Food for Your Attendees
When ordering food for a large event, you should always have a headcount of the number of guests attending your event. There is nothing worse than not having enough food at your event or having an overload of leftovers. Although catering can be a more significant part of your budget, it’s always worth planning a little over your estimated guest list. Attendees will never complain about too much food, but you will know they’re upset if there is too short of food.
Do The Most With Your Budget
Before you even call a catering company, sit down and plan out your budget. Having a well-thought-out budget will help you, but it will also help your catering company give you a realistic quote and allow them to provide you with an appropriate range of menu items to choose from. The success of your event has a lot to do with your planning. Catering should be one of your event’s unique requirements, so you will need to prioritize accordingly.
Tailor the Menu to the Time and Guests
Make sure that the majority of your food options match the event that you’re planning. If your event takes place in the early morning, you may want to consider lighter food options, such as salads, sandwiches, and soups.
It’s also important to tell your caterer if there is anything specifically that you need to have at your event. Be clear about what you want and don’t want, so there are no surprises on the day of your event.
Start The Planning Process As Soon As Possible
To avoid last-minute decision making, start the planning process for your event as soon as you can. Even if you don’t know the event’s details, take the time to create tasks that lead up to the big day of your event. This will help you stay organized and make sure everything is set for your big day. You can even try coming up with a list of questions to ask your caterer, so there is no confusion on the days leading up to your event!
Event Catering Don’ts:
Don’t Ignore Dietary Restrictions
When planning an event with catering, you need to be aware of possible dietary restrictions and allergies. It’s always best to provide a few gluten-free, vegetarian, vegan, and nut-free options. When serving these options, it’s also a great idea to provide signage for your guests, so they aren’t grabbing anything they may not be able to have. Try giving your guests the opportunity to share their dietary restrictions with you before the event, so you can make sure they have plenty of options to choose from.
Don’t Add Guests to the Finalized List
Although your catering company is often willing to make accommodations that will help you, it’s never a good idea to add more people to your finalized guest list. Adding more guests at the last minute will make preparation more difficult for your caterer.
Don’t Reject Caterers Suggestions to Save Money
If your catering company is suggesting to you, it’s because they feel like it would best to incorporate it into your event. If it’s outside of your budgeted price range, at least consider it before rejecting the idea. You don’t always have to agree with your caterer, but you should at least consider their advice!
By understanding the do’s and don’ts of catering, you will have a more successful time working with caterers. If you’re located in Philadelphia, or Bucks County, Pennsylvania, let R&R Caterers fulfill all of your dining and refreshment needs. You can browse our full, customizable catering, breakfast, and extras menu. Give us a call at 215-638-7376 to start creating your memorable event!